5 Simple Ways to Protect your Business’s IT System
When picturing a business, what image comes to mind? Perhaps a store with a cashier and a line of customers? Maybe an active warehouse with forklifts and large machines? Or maybe an office with desks, phones, and several people in suits and ties? Regardless, all of these business types share a common theme: tech.
These days just about every business uses tech, but the true stars of the show are never happy with a few computers here and there. Great businesses are always in the process of growing, upgrading their tech, and keeping their data safe. As a business owner, you know how quickly the market changes and how high the need for new devices can be. When growing your brand, you want a security solution that protects what you have built so far.
Luckily, you don’t have to do anything hard to ensure the safety of your business data. Below, we have compiled a shortlist of simple ways you can protect your tech. By doing the following, you can create a sturdy basis from which to build the tech of your company.
Provide Your Team with Basic IT Training
When thinking about ways to improve security in a company, most business owners quickly jump to software and monitor systems. While these things are certainly important –maybe even vital to long term business success— there are also a few simple things you can do to ensure the safety of your business.
The first thing to do might sound obvious, but can prove to be the most important: train your staff to solve basic IT problems –and no, we don’t mean your IT folks. Your office staff should know how to troubleshoot computers, fix Wi-Fi, and run standard virus scans. Having a staff that knows the basics of how these things work can take a lot of pressure off your IT department.
A stressed IT crew dealing with every little thing around the office will be too distracted to monitor for real threats. You can assure that your IT department remains on task by training the rest of your staff in basic computer etiquette.
Secure Company Emails
Speaking of, one of the main jobs of a good IT department is to ensure data security. Why is data security important to a business? The answer should be clear. No matter your business structure, your data logs still contain sensitive employee and partner information. This info can can do a lot of damage in the wrong hands.
Therefore, your IT department must always be on the lookout for bad agents. That said, this doesn’t mean that your IT staff should monitor office emails 24/7. Instead, we recommend using a Multi-layered Security Approach to keep your business information safe.
This strategy firstly involves teaching your office staff to be mindful of opening weird emails and downloading strange attachments. In addition to this, investing in anti-virus software and email encryption can go a long way. These little adjustments can do a great deal for the tech safety of your company.
Backup Data to the Cloud
When companies leave themselves open to outside threats, they risk data corruption, theft, and security hacks. However, preparing for outside dangers can sometimes cause businesses to neglect internal problems. These problems don’t always involve hackers or vengeful employees either. Sometimes, a click of a key can delete months of inventory reports by mistake.
At times like that, having backup files can be a real blessing. The most secure and effective way to keep backup data these days is to invest in Cloud Storage. Backing up your data to the Cloud gives you peace of mind and reduces the cost of in-office storage, helping you manage your inventory.
Another bonus to having Cloud backups is improved communication. Having each department regularly backup their info to a shared space allows for fast and easy access. Your staff will be able to easily access files that would otherwise take a long time to email.
Have a Reliable Chief Information Officer
A Chief Information Officer, or CIO is the last piece of the puzzle here. These individuals or groups are IT professionals that work closely with your business. Their experience is geared toward helping you meet your tech goals.
Investing in an IT department is one thing, but getting in contact with a CIO is an entirely different ballgame. One of the main duties of a CIO is to stay up to date on new trends. Their knowledge helps stop new threats that may compromise your security.
Cooperation is the top priority of a CIO. This quality is what makes them so important in protecting your business’s IT security system. By working closely with its IT specialists, a business can stay protected in the present and ensure a lucrative future.
Invest in Managed IT Services
Of course, every aspect of small business security discussed so far comes down to having great people on your side. A great IT department must be focused, vigilant, and adaptive – ready to meet any challenge. The same can be said about an effective CIO.
However, getting a band of IT specialists together is hard. You must spend months interviewing people, training the ones you hire, and making sure they work well together. Instead of going through the hassle, smart companies invest in Managed IT Services.
By outsourcing your IT services to specialized companies, you ensure that you have a dedicated staff of professionals organizing, monitoring, and protecting your data. While your IT team works, you can focus on the other aspects of your business and facilitate further growth.
At GeekTek, the security of your business is our top priority. Our dedicated team of modern IT professionals are eager to learn about and work with your business. Whether you operate in the cannabis, construction, or retail sector, we’re here to help you meet all your business security needs. Set your business on the secure path, contact us today!